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Congregation fund operations platform

Replace the exercise book and M-Pesa statements with one fund record

One workspace for tithes, offerings, and development accounts — with cash vs. paybill contribution recording and a full pastor-to-board approval trail. Each congregation runs in its own isolated workspace, so a diocese or conference can oversee many assemblies without mixing their books.

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Self-serve workspace registration with optional guided onboarding for boards and conferences.

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Fund ledger

Congregation workspace

Books balanced

Tithe

KES 96,400

Offering

KES 54,800

Development

KES 33,000

Today's contributions

Cash + Paybill

M-Pesa paybill
Tithe
+12,500
Cash counted
Offering
+8,200
M-Pesa paybill
Development
+3,000

Approval trail

✓
Treasurer
Submitted
✓
Board
Approved
3
Pastor
Reviewing
4
Disburse
Awaiting proof

Sample workspace preview — not live congregation data

Funds tracked

Pending approvals

This month's contributions

KES 184,200

Disbursement proofs on file

100%

Built for treasurers and boards who are accountable to their congregation

Most churches run fund records through a treasurer's notebook, a paybill statement, and whatever the last board meeting minutes said. It works until someone asks "where did the building fund go," and there's no single record to answer from. BIEMSI gives your congregation one system of record — visible to the board, accountable to the members who gave.

One ledger, every fund

Tithe, offering, and development accounts tracked separately from day one — no manual splitting of a single paybill statement after the fact.

Cash and paybill, reconciled together

Record cash counted at the altar alongside M-Pesa paybill contributions, so your fund totals reflect what actually came in, from both channels.

Approval before disbursement, not after

Expense requests move through pastor and board approval with proof fields attached — spending has a record before the money leaves, not a receipt found afterward.

Built for how congregations are governed

Role-based access for pastor, treasurer, and board means the right people see the right records — without handing the whole ledger to everyone.

Spotlight Features

Everything your treasurer and board need in one place — without exposing individual giving records unless you choose to share summaries.

Multi-Fund Ledger

Tithe, offering, and development funds tracked as separate accounts from a zero starting balance, not lumped into one total.

Cash vs. Paybill Recording

Log contributions by channel so cash counted at service and M-Pesa paybill giving reconcile into one accurate picture.

Expense Request & Approval Cycle

Requests move from submission through pastor and board sign-off, with proof-of-spend fields attached at every stage.

Disbursement Proof Keeping

Every payment out has a record attached — receipt, invoice, or confirmation — so the fund history holds up to audit or member questions.

Utilization Reporting

See what was raised vs. what was spent, by fund, over any period — for board meetings or member-facing summaries.

Member-Visible Fund Summaries

Optionally share high-level fund summaries with the congregation, building trust without exposing individual giving records.

Multi-Congregation Oversight

For conferences and district offices: roll up reporting across multiple assemblies from one dashboard, while each congregation keeps its own private workspace.

Pricing

Monthly pricing in Kenya shillings (KES). Congregation Starter through Enterprise — sized for treasurers and conferences, not generic ERP seats.

Congregation Starter

KES 2,500 – KES 4,500/month

Small congregations leaving exercise books and M-Pesa statements

Tithe, offering & development accounts (zero-start)
Cash vs paybill contribution recording
Expense requests with proof fields
Pastor / treasurer / board roles
Email support (48hr)

Best for: Churches with one treasurer and basic tithe/offering ledgers

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Congregation Growth

How it works

From first contribution to the next board meeting — a path your treasurer and pastor can run without rebuilding the books each month.

01
Register your congregation's workspace
Set up in minutes. We provision an isolated workspace with starter fund templates (tithe, offering, development).
02
Set your roles
Assign pastor, treasurer, and board access so the right people record and approve at each step.
03
Record giving as it comes in
Cash and paybill contributions logged by fund, with a running balance the board can see at any time.
04
Approve and report with confidence
Expense requests go through the approval cycle; utilization reports are ready for the next board meeting, not assembled the night before.

Frequently asked questions

Straight answers for treasurers, pastors, and board chairs evaluating a new fund system of record.

Is this only for large churches?

No — Congregation Starter is built for a single treasurer managing basic tithe and offering ledgers. Multi-congregation and Enterprise tiers exist for conferences and denominational offices overseeing several assemblies.

Can members see how funds are used?

That's optional and controlled by your board — member-visible fund summaries can be turned on without exposing individual contribution records.

How does this handle M-Pesa paybill giving?

Paybill contributions are recorded alongside cash giving in the same fund ledger, so your board sees one accurate total per fund instead of reconciling a separate M-Pesa statement by hand.

What happens when our congregation grows or a conference wants oversight of several assemblies?

Upgrade to Multi-congregation without migrating — your workspace and history stay intact, and a conference or district office gains cross-assembly reporting on top.

Get started

Ready for one fund record your board can trust?

Start a congregation workspace today, or book a walkthrough for your board and conference leadership.